Development of innovative projects by students - MyUVT

A: In order to implement, the project team will receive support from the administrative departments of UVT (Economic-Financial Department, Department for Heritage Records, Acquisitions and Investment Monitoring, Social Service, IT Service, Digitization and Data Analysis Service, Legal Office, etc. ). The purchases will be made with UVT as the Purchaser, the technical specifications of the items to be purchased being integrated according to the requests of the student team implementing the proposed project.

A: Scholarships for the students in the project team (up to a maximum of 35% of the total budget of the project proposal) are granted at the end of the implementation period/ as long as the member of the implementation team is a student of UVT, conditional on the full completion of activities included in the declared winning proposal. 

A: Students who are part of the project implementation team can be involved in exchange of experience through the Erasmus+ program during its implementation, as long as they are really involved in the implementation of the proposed project. In this situation, they can also benefit from the scholarship granted to students from the project team, according to the Regulation.

A: Information on the structure of the proposed project implementation team can be found in Annex 1 – Funding application, section 3 – Project team. The budget will include scholarships, if applicable, up to a maximum of 35% of the total budget of the project proposal, knowing that the scholarships are awarded at the end of the implementation period/ as long as the members of the implementation team are students of the UVT, provided that the activities included in the declared winning proposal.

A: Annex 2 – The evaluation grid does not explicitly provide a distinct score for this criterion, but teams made up of students from at least 2 different study programs can additionally argue their contribution to the "Relevance" criterion, with a provision at the level of the sub-criterion "1.3 Level/degree of applicability of actions and results (university, group of faculties, faculty, group of departments/ programs, department/ program)/ (maximum 15 points)".

7.1. What exactly will the support of UVT's administrative departments consist of (Economic-Financial Department, Department for Heritage Records, Acquisitions and Investment Monitoring, Social Service, IT Service, Digitization and Data Analysis Service, Legal Office, etc.)? 

• A: UVT's administrative departments will provide specific support to the activities they usually carry out at the UVT level, considering that for the purposes of MyUVT the projects proposed by the winning teams are considered internal projects.

7.2. Will they issue recommendations and support or be able to implement?

• A: If necessary, they will be able to get involved in some specific aspects of implementation, as presented in the answer to the following questions.

7.3. For example, if it is necessary to build a presentation website, can the IT Service of UVT develop it? 

• A: The vision of the MyUVT program is to provide the framework, tools and resources necessary for the active participation of the UVT student community in the generation and implementation of innovative solutions that contribute to the achievement of the university's mission. If the proposed project provides for the construction of a UVT website, the implementation team will ensure that it has the necessary skills to create the website in accordance with the technical framework presented by the UVT IT Service, for the integration of functionalities and layout and compatibility with IT&C systems already existing. If the project implementation team does not have competences in this regard, it will be ensured that they integrate in the budget resources for the acquisition of these services, if necessary. The UVT IT service will provide the infrastructure and technical resources needed to host the website created by the project team.

7.3.1. Can programming services be outsourced?

• A: If the project implementation team does not have competence in this regard, they will ensure that they budget resources for the procurement of these services, if applicable. The UVT IT service will provide the infrastructure and technical resources needed to host the website created by the project team.

7.4. Another example, we need to make purchases of consumables - which role will be played by the Department of Purchases and Investment Monitoring - will they make the purchase, will they direct us to the suppliers, will they tell us what documents we need to have?

• A: The project team defines the needs for which the purchase is made, as well as the technical characteristics of the products/services/works in question. The Procurement and Investment Monitoring Department of the UVT will provide support in the preparation of the documentation and will carry out the specific activities of publication of the purchase, verification of the conformity of the received documents, the selection of bidders, the reception of the products/services/works together with the project team.

7.5. Can foreign companies also participate in the procurement competition? Maybe there are products/services that can only be provided by companies outside the territory of Romania.

• A: Public procurement procedures are carried out according to specific legislation, and in the case of direct procurement, the procedures are published on the platform https://achizitii.uvt.ro/dashboard. In most situations, sole suppliers from abroad direct to sole distributors nationally.

A: The project proposals must contribute to the achievement of the university's mission, therefore all the previously mentioned are examples that fit, as long as they are addressed through at least one of the three pillars of the MyUVT program – ie digital/green/wellbeing.

A: You may add other documents, if you consider them useful and relevant, without inappropriately increasing the complexity of the submitted documentation.

A: In the budget structure, in the "Scholarships" category, you will include the value of the scholarships you request, within the maximum limit of 35% of the total budget of the project proposal, knowing that the scholarships are awarded at the end of the implementation period/ as long as the team members implementation have the status of a student of UVT, on the condition of full implementation of the activities included in the declared winning proposal.

A: The MyUVT regulation specifies that eligible applicants are teams of 3-5 students of the Western University of Timișoara, without restrictions regarding the study program, form of education, year of study, academic performance, etc. At the same time, it is recommended that the teams be made up of students from at least 2 different study programs. For the situation where you have not yet identified your team members, you can pitch your idea to the students present at this meeting after the Q&A session is over to try to recruit your teammates.

A: No, a UVT student appearing in a MyUVT project team will not be able to be part of the team of another project selected within MyUVT.

A: The goods purchased through the project proposed and selected under MyUVT are used by the project implementation team until the project completion date, ie 31.12.2022 for the first batch launched in 12.2021.