Announcement regarding the occupation of a property administrator position

Competition tests:

The competition for filling vacant positions consists of 4 successive stages, as follows:

1. the selection of enrollment files;
2. written test – 10:00 a.m.;
3. practical test – 13:00 a.m.;
4. interview (intelligence test) – 15:00 p.m.

Each trial is eliminatory.

Bibliography of the competition:

• Charter of the West University of Timișoara
• The code of ethics and university deontology of UVT;
• Practical test according to the post.

Competition files will be submitted by 18.04.2024, at 15:00 p.m. at the UVT Registry (with menț"At the attention of the Human Resources Department, job application file"Job title"), UVT headquarters or at the e-mail addresses vanessa.dicso@e-uvt.ro, resourceumane@e-uvt.ro and will contain mandatory the following documents:

1. request the registration form (Annex 1);
2. the copy of the identity document or any other document certifying the identity, according to the law, within the validity period the copy of the identity document or any other document certifying the identity, according to the law, as the case may be; if the candidate has changed his name, copies of documents certifying the change of name - marriage certificate or proof of name change;
3. copy of the marriage certificate or other document through which the name change was made, as the case may be;
4. copies of documents certifying the level of studies and other documents certifying the completion of specializations, as well as copies of documents certifying the fulfillment of the specific conditions of the position;
5. the work book or, as the case may be, the certificates certifying seniority in work, in the profession and/or in the specialty of studies, in copy;
6. the criminal record or a declaration on his own responsibility that he has no criminal history that would make him incompatible with the position for which he is applying; the candidate declared admitted to the selection of files, who submitted a declaration on his own responsibility at registration that he has no criminal history, has the obligation to complete the competition file with the original criminal record, at the latest by the date of the first test of the competition.
7. medical certificate attesting to the appropriate state of health issued no more than 6 months before the competition by the candidate's family doctor or by the authorized health units. The certificate certifying the state of health clearly contains the number, date, name of the issuer and its quality, in the standard format established by the Ministry of Health;
8. the certificate of behavioral integrity from which it appears that no crimes have been committed under art. 1 paragraph (2) from Law no. 118/2019 regarding the automated national register regarding persons who have committed sexual crimes, exploitation of certain persons or against minors, as well as for the completion of Law no. 76/2008 regarding the organization and operation of the National Judicial Genetic Data System, with subsequent amendments, for candidates registered for positions within the education, health or social protection system, as well as any public or private entity whose activity involves direct contact with children, elderly persons, persons with disabilities or other categories of vulnerable persons or which involves the physical examination or psychological evaluation of a person;.
9. curriculum vitae, common European model;
10. declaration regarding the authenticity of the documents (Annex 2).

- The certificate certifying the state of health clearly contains the number, date, name of the issuer and its quality, in the standard format established by the Ministry of Health.

The documents provided for in point IV letter b), c), d), will also be presented in original in order to verify the children's compliance with them, by a person appointed from the Human Resources Department previously or on the day set for the competition.

Information regarding the position of property administrator, within the Department/Administrative Service:

• The position of patrimony administrator is subordinate to the Head of Service;
• Duration and working conditions: the position is for a fixed period, with the possibility of extension, the duration of the working time being 8 hours/day, respectively 40 hours/week under normal working conditions;
• The minimum gross salary for the position is 5.513 lei.
• Food allowance: 347 lei.
• The trial period is 30 days according to the law;
• Rest leave and its duration: granted annually in accordance with the provisions of the republished Labor Code and special laws (if applicable).

conditionsgeneral thoughts:

1. has Romanian citizenship, citizenship of other member states of the European Union or of states belonging to the European Economic Area and domicile in Romania;
2. knows the Romanian language, written and spoken;
3. has the minimum age regulated by the legal provisions;
4. has full exercise capacity;
5. has a state of health corresponding to the position for which he is applying, attested on the basis of the medical certificate issued by the family doctor or the authorized health units;
6. fulfills the conditions of studies and, as the case may be, seniority or other specific conditions according to the requirements of the position put up for competition;
7. has not been definitively convicted for committing a crime against humanity, against the state or against the authority, in the service or in connection with the service, which prevents the execution of justice, forgery or acts of corruption or a crime committed with intent, which would - incompatible with the exercise of the function, except for the situation in which rehabilitation has taken place.

 Specific conditions:

• Higher education completed;
• Job-specific seniority (Experience in a similar position): no experience;
• Computer skills: Microsoft Office;
• Other specific requirements: - capacity for analysis and synthesis, dynamic adaptation to work tasks, resistance to stress;

  - initiative spirit;

  - responsible and organized person;

  - communication skills;

  - teamwork skills.

• is responsible for keeping in appropriate conditions, according to the legislation in force, the movable and immovable assets under management,
• manages fixed assets, inventory items and materials received in the inventory for the related objective;
• is a member of the Commission for the reception of current repairs, capital works, modernizations, rehabilitations, prepares the necessary documents, in accordance with the provisions received;
• prepares the documentation for procurements and monitors their efficient progress, being responsible for the quality of the works prepared;
• cooperates with the person designated as network administrator, solving the problems within his competence;
• operates in the SAP program the inventory of fixed assets/objects with all related operations, proposals for scrapping fixed assets and inventory objects, proposals for purchases/needs for faculty, projects, postgraduate studies, generates consumption vouchers for each logistic unit ;
• draws up transfer notes to third parties;
• draws up the budget supplement/transfer request for the budget item for acquisition with a financial deficit;
• is responsible by signature for the accuracy and reality of the materials settled through the Report of Necessity, for the execution of the requested maintenance and repair works,
• is responsible by signature for the accuracy and reality of the entries in the Consumption Receipts and Transfer Receipts issued by the manager of the central warehouse,
• is responsible for the storage of materials in good conditions to avoid their degradation, respecting the norms of labor protection and PSI,
• notifies the hierarchical superior of problems that he cannot solve, by written address, e-mail or telephone,
• notifies the hierarchical superior of all malfunctions that may lead to work accidents within the premises of the building he manages,
• is responsible for obtaining the Building Operation Authorization from the competent authorities,
• establishes the delivery schedule and monitors the collection of household waste in a selective regime according to the normative acts in force,
• organizes the activity in the building for the performance of disinsection and deratization services,
• undertakes to respect professional secrecy,
• preserve the confidentiality of information and documents related to the department / university,
• ensures the confidentiality of the personal data it processes throughout the duration of the individual employment contract and after its termination, for an unlimited period, in accordance with the provisions of EU Regulation 2016/679, other applicable provisions of European Union law or internal law,
• responds to requests related to the material base, logistics, spaces related to the objective, on the occasion of the annual audit, providing the requested data;
• plans and organizes the consumables necessary to carry out the activity,
• is responsible for the optimal operation of electrical, sanitary, thermal installations,
• intervenes by telephone, written address, at the utility and service providers' dispatch offices, whenever they notice interruptions or the abnormal operation of the installations,
• responsible for cleaning and maintenance,
• it is a duty to check daily (with the exception of legal leave) the electronic correspondence received on the institutional e-mail address, WhatsApp, etc.;
• constitutes a service obligation and other tasks given by the higher hierarchical heads, related to the specifics of the position with respect for the fair distribution of tasks between positions;
• shows a correct and responsible behavior towards the people in the building,
• undertakes to comply with the provisions of the Charter, the Regulations and other regulations in force.